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Roomote memory is shared across the deployment. Without it, every Roomote task starts from zero: it reads the repository, works out the conventions again, and has no idea that the same question was answered three weeks ago. With it, agents can recall what your deployment already knows, with citations back to the source. Memory is deployment-wide by design. There is no per-user corpus and no per-task corpus: one deployment, one memory, shared by everyone who can run a Roomote task. When a specific remembered fact materially informs an answer or task, Roomote names that fact in human terms and explains how it was used. It does not narrate unrelated retrievals or expose internal memory identifiers, storage paths, metadata, or provenance fields.

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What goes into it

Roomote fills memory from what it can already see:
  • completed Roomote tasks, including the request that started the task and a short memory the agent writes about its own work: what it decided, why, and what is still open. The request is bounded and only recorded for tasks a person asked for, never for generated work such as reviews. When a pull request the task opened later merges or closes unmerged, the task’s memory is refreshed with that outcome, so recall can tell work that shipped from work that was abandoned. Each memory also records who started the task: a linked Roomote member is connected to their person page, so recall can answer what someone has been working on. Automated work such as pull request reviews names the automation instead of linking a person
  • pull requests from your connected source-control provider
  • public Slack channels the Roomote bot has been added to
  • public Discord server channels and active public threads the Roomote bot can read
  • GitHub issues in connected repositories
  • Notion pages explicitly shared with the deployment’s Notion integration including readable database property values such as status, dates, people, labels, relations, and formula or rollup results
  • meeting notes from Granola, when that integration is connected
  • employee directory and reporting structure from Rippling, when that integration is connected; HRIS reporting and membership fields remain explicitly authoritative rather than being mixed with inferred collaboration signals
  • people identities, projected from Roomote accounts, linked provider handles, and the human members in connected Slack workspace directories; Slack display names, real names, and job titles help agents connect people across sources even when they do not have Roomote accounts. When the Notion integration can list workspace users, verified Notion email addresses link those identities to matching Roomote members; users without a visible, verified email remain separate identities rather than being matched by name
Pull-request memories retain the context agents need to answer more than whether a change merged. Pages include the PR description and labels, the files and leading code areas it changed, available line totals, and review outcomes. That lets searches connect a decision to why it was made, which part of the codebase it affected, and who reviewed it. Descriptions are bounded and treated as source evidence rather than agent instructions; large file lists are summarized with a count and truncation marker so the page stays useful without becoming unbounded. Descriptions and labels come from the normal provider sync. File and review details require additional provider requests, so Roomote enriches a bounded set of pull requests during each hourly analytics pass, prioritizing merged work. Older pages gain this context progressively as the sync reaches them. Turning memory on also backfills history rather than starting from the moment you enabled it. Completed tasks are enqueued immediately, and each source drains its own deeper history in bounded background passes that resume after an interruption.

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Deleting tasks and sessions

Deleting a Roomote task removes the memory pages Roomote created directly for that task’s runs. Deleting a session first stops its active tasks, then deletes its associated tasks and removes both those direct task memories and any Memory page saved directly from the session’s conversation. If active work cannot be stopped safely, the session remains intact so deletion can be retried. Roomote records memory cleanup durably and retries it in the background if memory is temporarily unavailable. Pending ingestion and future task-history backfills exclude deleted tasks so those pages are not recreated. Archiving a session is reversible and does not remove its memories. Deletion is also deliberately narrower than complete forgetting: it does not remove pull request, Slack, or other pages collected independently from their source, and it does not rewrite broader daily or weekly summaries that may refer to the deleted work. Private Slack channels and DMs are never read. Adding the Roomote bot to a public channel is what designates that channel as a source, so the corpus stays inside what your team has already made visible company-wide. Slack directory cards contain names, handles, and job titles, but never copy profile email, status, timezone, or avatar fields into memory. Discord collection follows the server’s permission model: Roomote includes only channels visible to the server’s @everyone role where the bot also has View Channel and Read Message History. Private channels, private threads, group DMs, and direct messages are never collected. Active public threads and forum posts inherit the visibility of their public parent channel. Roomote re-reads a bounded recent window so edits and deletions are reflected, and removes stored pages when an authoritative permission scan shows that a channel is no longer publicly accessible. Notion only returns pages explicitly shared with its integration. Workspace guests and restricted users may omit email addresses, and some integration configurations cannot list users at all. Roomote still keeps stable Notion user references in page snapshots in those cases, but it does not guess a match from the display name. The workspace user directory is refreshed once a day; people removed from the workspace (or hidden when the integration loses its user-listing capability) have their Notion identity cards marked deleted on the next refresh. Notion may truncate long multi-value database properties; Memory marks those partial values and links back to the source page for the complete list.

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Turning it on

Memory runs as its own service alongside Roomote, reachable only on your deployment’s internal network. On the hosted templates (Railway, Render, Coolify) that service is already there after a deploy, sitting idle. New Roomote Cloud deployments enable memory when initial setup completes. Existing deployments keep their current setting. Administrators can change it with the Enable Memory toggle at the top of Settings → Memory; no provider key is required. Synthesis runs through your deployment’s helper model — the same small model that already writes task titles and summaries. Deployments that enabled memory before the toggle existed, by setting R_BRAIN_OPENROUTER_API_KEY or R_BRAIN_OPENAI_API_KEY, stay enabled without doing anything; using the toggle stores an explicit choice that wins over the key from then on. Semantic recall still needs embeddings. Those come from an OpenRouter or OpenAI key — a memory-specific R_BRAIN_* key to bill memory separately, or the deployment’s general provider key once memory is enabled — or from a self-run embeddings upstream (below). The memory service holds no provider key of its own: it asks Roomote for embeddings and synthesis, and Roomote forwards them. Changing a key later takes effect on memory’s next request, with no redeploy. OpenRouter and OpenAI both support memory embedding calls.

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Run embeddings locally

Self-hosted Compose deployments can keep embeddings on their own hardware while continuing to send chat synthesis to the configured memory provider. Enable both services and point memory at the bundled inference server:
The bundled CPU service uses multilingual models so recall can cross languages. Its anonymous usage reporting is disabled by default in the Roomote Compose bundle. This is separate from Roomote’s own optional anonymous analytics. For a smaller CPU host, Alibaba-NLP/gte-multilingual-base with 768 dimensions is a lighter embedding alternative. Choose the embedding model and dimensions before memory’s first boot; changing that pair later requires re-embedding the corpus. The upstream URL can instead target any OpenAI-compatible embedding server. Set R_BRAIN_INFERENCE_UPSTREAM_API_KEY when that server requires a bearer key. Roomote forwards model names unchanged to self-run upstreams, so R_BRAIN_EMBEDDING_MODEL must exactly match a model that server exposes, without a provider prefix. While memory is disabled, it stays inert. Agents are not told it exists, and nothing is ingested. Roomote schedules one maintenance pass each night. It retrieves a bounded, source-balanced evidence set from gbrain, produces a cited digest of material effective-dated since the previous successful pass, then stores it under daily/digests/ in both the searchable index and the persistent Markdown corpus. The digest focuses on concrete decisions, shipped work, blockers, commitments, and cross-source connections rather than generating a reflection for every raw page. Each page records how many Slack, task, GitHub, and Notion or meeting pages were considered and cited, so missing source coverage is visible. Beginning Tuesday, the same pass also updates weekly/summaries/<year>-W<week>. That bounded synthesis connects durable decisions, unresolved blockers, commitments, and recurring or superseded information across the week’s available daily digests. Roomote reads those digest pages by their exact slugs and supplies their content as the complete evidence set, so raw or historical memory pages cannot enter the weekly pass. The daily cutoff trails active ingestion and overlaps the previous pass so collector writes around the nightly boundary are reconsidered. gbrain’s durable worker still owns structural maintenance such as link extraction, fact consolidation, embedding catch-up, orphan checks, and purging. Roomote does not run gbrain’s prediction-proposal and calibration queue unattended; that upstream feature requires an operator review workflow before proposals become canonical memory.
Self-hosted Compose deployments start memory from the brain profile, so add brain to COMPOSE_PROFILES in your environment file to bring the container up, then enable memory in settings. Production installs pull ghcr.io/roocodeinc/roomote-gbrain with the same v* release tag as Roomote; a complete custom image reference can be pinned with GBRAIN_IMAGE. Everything after that is the same.

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Seeing what it knows

Settings → Memory is the deployment-wide view of the memory, for admins. Memory issues appears first only when completed tasks are missing memories or memory writes exhausted their retries. Its repair actions queue missing memories and retry failed writes without bringing back the removed task-memory stats. Memory Stats breaks the corpus down by what each page came from, such as task memories, pull requests, Slack, meetings, and people, followed by a chart of the pages written over the last 30 days and the memories written most recently. Browser memories embeds the corpus page by page, searchable and filterable by source. Selecting a new memory opens it in the browser and updates the page URL without adding browser history. Status reports whether recall is semantic or keyword-only and which provider is serving its embeddings and synthesis. Memory that is running but has no provider key is called out as needing attention rather than shown as healthy: without one it can only match keywords, so recall would look real while missing everything semantic. Sources shows connected sources with their current collection state, when they were last read, and how far their one-time history sweep has got. Sources without a connected upstream integration are omitted.

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How agents use it

Agents get the built-in memory as an MCP server with read-only tools. They can search it, recall relevant pages, browse what exists, and ask for a synthesized answer with sources. They cannot write to the built-in memory directly. For a substantive topic, agents query memory before consulting overlapping Slack, GitHub, task-history, meeting, or pull-request sources. They check those live sources when memory coverage is insufficient, freshness could change the answer, or you explicitly ask for live verification. Writes go through Roomote instead. When an agent finishes substantial work it records a short memory of what it did, and the platform places that text under a slug it controls, after scrubbing credential-shaped strings. An agent can therefore contribute what only it knows without being able to touch any other page. Sessions use the same pipeline. Ask Roomote to remember something — or state a durable preference, decision, or correction — and it saves the fact to the session’s own memory entry, which the platform redacts and files just like a task memory. Saved facts become searchable after the next ingestion pass, so they surface in later sessions rather than instantly. With a judgment model on, Roomote also catches what the agent did not save itself, after every settled turn. In a session it checks for a stated preference, decision, or correction, an explicit request to remember, or a finding that took real investigation. In a task it checks the turn’s report for a decision, finding, dead end, or open item a later task could reuse, and the person’s message for a correction or convention that should guide future work. Credential-shaped strings, email addresses, phone numbers, and card and ID numbers are scrubbed from the turn before either model sees it. Only a confident yes leads to a save; the helper model then writes the memory, which goes through the same redaction and filing. A task memory written this way says so, grows turn by turn, and is replaced if the agent records its own. Turns that look sensitive, try to plant approvals or bypass rules, or repeat what was already saved are skipped, trivial task work keeps the plain completion line unless it came with a correction, and private sessions and private tasks are never checked. Additional memory integrations, such as Supermemory, can also provide shared context to tasks and sessions. Roomote chooses one connected memory store for the initial recall so multiple stores do not repeat the same preflight. Agents can still consult another store when it has distinct context or you ask for it by name. Each integration uses its own available memory-writing tools; Roomote does not duplicate the same learning across stores. Memories carry the environment they came from, so a page written while working in staging is distinguishable from one written against production.

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Choosing models

Two settings pick the memory models: Leave them unset and memory uses OpenAI’s gpt-5.6-luna and text-embedding-3-small through whichever provider you configured. Memory search does not use a cross-encoder reranker: retrieval is hybrid (vector + keyword fusion), which keeps search latency flat and provider requirements minimal. When the optional judgment model is on, Roomote reorders query results it returns to agents: passages the judgment model confidently finds relevant move up and ones it confidently finds irrelevant move down. Nothing is removed, and the passage text is sent to the judgment model provider. The synthesis model is applied by Roomote when it forwards the call and passed to the provider as written, so use that provider’s naming (openai/gpt-5.6-mini on OpenRouter, gpt-5.6-mini on OpenAI). Changing it takes effect on the next request with nothing to restart.
The embedding model works differently, and the difference matters. Its output width sizes memory’s vector storage when memory is first created, and that cannot be resized in place afterwards. So it is given to memory at creation rather than applied per request, written as a plain model id (text-embedding-3-large) that Roomote translates for whichever provider is serving. Set it together with R_BRAIN_EMBEDDING_DIMENSIONS (1536 for text-embedding-3-small, 3072 for text-embedding-3-large) before memory’s first boot, or leave both alone.Changing it later is not silently applied: memory keeps its original model and width, and reports the mismatch in its logs on every start. Moving existing memory to a different embedding model means re-embedding the whole corpus with gbrain migrate embeddings.

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If you turned memory on later

Memory that first boots without a provider key is created with semantic recall switched off, because the embedding model sizes its vector storage at creation time. Adding a key later is still fine: memory notices on its next start, enables semantic recall, and embeds whatever it already holds. It logs semantic recall enabled when it does. That repair runs once and is safe, since memory in this state has no embeddings to lose and its pages are preserved. If it cannot complete, the service logs the commands to run by hand and keeps serving in the meantime, matching on keywords alone.

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Operating it

  • Back up both memory stores together. The Railway template schedules backups for the memory volume. On supported self-hosted installs, roomote backup includes both the gbrain_data volume and the isolated gbrain database when memory is enabled. The volume holds the Markdown system of record; Postgres holds the searchable index, extracted facts, and durable maintenance jobs. Restoring only one can leave the storage layout and index inconsistent, so keep them at the same backup consistency point.
  • Losing memory is recoverable only from connected sources. If both stores are recreated, Roomote can reset ingestion checkpoints and backfill task history and connected integrations, but user-saved facts and generated synthesis may not be reproducible. The deployment starts cold until the backfill finishes.
  • The filesystem cutover rebuilds older memory once. The first start of a filesystem-backed image replaces a Postgres-only memory service instead of trying to merge the old index into an empty checkout. Roomote then repopulates it from its connected sources.
  • Memory has no public service route. It is never exposed to the internet, and task sandboxes reach it only through Roomote’s API with their run token, which grants read access only.
  • To run with no memory at all, leave memory disabled in settings. Deployments that want to reclaim the resources entirely can delete the Memory service from their compose file or template.